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Executive Assistant

Job Category: Business Administration
Job Type: Full Time
Job Location: Bengaluru Remote
Business Administration – Bangalore

Description:

We are seeking a highly motivated and organised Executive Assistant to join our dynamic Indian IT Services Startup. The ideal candidate will have 0 to 1 years of experience and will be responsible for providing comprehensive support to our executive team, ensuring the smooth operation of the office, and contributing to the efficiency of our business.

As a mindful member of BiCSoM team, you will be involved in everyday team interactions on product development and management. You will be involved in capturing client requirements and articulating it properly to the internal team members. You will be responsible to present the project status and update clients on the project updates. Likewise, you will be the internal champion of our clients and a buddy of internal team to help them understand client’s requirements properly. You will also be responsible for farming the existing business and hunt for new business to grow the sales pipeline.

What are we looking for?

The Executive Assistant will work closely with the Founder and Co-Founder and help in managing and growing the business. The Executive Assistant will work in the following areas:

  1. Administrative Support: Manage the executive’s calendar, schedule meetings, and organize travel arrangements.
  2. Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence on behalf of executives.
  3. Document Management: Prepare, review, and manage documents, reports, and presentations. Ensure proper filing and record-keeping.
  4. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  5. Office Management: Oversee office supplies and ensure the workplace is well-organized and equipped.
  6. Event Planning: Assist in planning and coordinating company events, team meetings, and other activities.
  7. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
  8. Task Management: Assist with various tasks and projects as assigned by the executive team.

 

We expect the Executive Assistant to possess the following:

  1. Education: Bachelor’s degree in Business Administration, Commerce, Communications, or a related field preferred.
  2. Experience: 0 to 1 year of experience in an administrative or support role. Internships and volunteer work will be considered.
  3. Skills:
    1. Excellent organisational and multitasking abilities.
    2. Strong written and verbal communication skills.
    3. Proficiency in Google Workspace and G-Suite (Google Docs, Google Sheet, Google Slides, Google Workspace).
    4. Ability to work independently and as part of a team.
    5. High attention to detail and problem-solving skills.
    6. Smart skills in Prompting and using tools like ChatGPT, Gemini, Perplexity
    7. Familiarity with IT services industry is a plus.

Other information:

  1. Work location: Bengaluru city and Remote
  2. Working days – 6 days a week

Welcome to BiCSoM careers:

BiCSoM Technologies Private Limited is committed to breakthrough innovation and success for its team members. From our mindful culture of compassion and wisdom to passionate customer success philosophy, this is one awesome place to work! So come and experience what it takes to build digital products which are loved by millions of users across the globe. You will find speed, agility, fun and supportive culture where we are responsible for each other’s success.

  1. BiCSoM is a registered startup under the Startup India initiative of Government of India and a DIPP registered MSME
  2. BiCSoM was recognized as one of the top AR/VR startups in India in 2018 in DCB Bank innovation carnival

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